Event Fire Safety and Risk Reduction
Introduction
The public expects that every event they attend will meet an appropriate level of safety for themselves and their families. Along with the role of organizing an event for the public in the City of St. Catharines comes the responsibility of ensuring compliance with a number of rules and regulations designed to achieve this expectation. This page is designed for Event Promoters, Vendors and the general public to obtain all the information they need to hold a safe and compliant event.
Failing to meet all of the outlined requirements may not only affect the level of public safety but could also result in failure to receive approval to operate or open to the public.
If you require assistance or there is information that requires clarification, please contact the Fire Prevention Office at 905.688.5601 ext. 4224.
Required Information, Documentation and Planning
Every event that occurs within the City of St. Catharines is unique. Each venue location has inherent benefits that everyone at an event can enjoy and along with these benefits, also come some site-specific challenges that event promoters face when attempting to maintain a safe event for the public. Event Promotor and Organizers are required to refer to the Event Promotor Requirements and Forms section below.
Some vendors may be required to provide specific documentation to Fire Services or be aware of unique hazards related to their operation based on the services they provide. Below are tools to allow vendors to submit all required documentation and learn about requirements based on the services they provide. Vendors must visit either the Food Vendors or Non-Food Vendors sections below.
Event Promotor Requirements and Forms |
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In the City of St. Catharines, all event organizers or event promotors must ensure they understand their responsibilities and operate a safe and compliant event. Every event organizer must review the Requirements and Checklist for Event Organizers and fill out an Event Application and Emergency Preparedness Plan form. Because each event is unique, each event must have a unique Emergency Preparedness Plan and include a unique Site Plan drawing as part of the plan. We've made this easy for event promoters by providing them with the ability to do this online. When the event promoter fills out the Event Application and Emergency Preparedness Plan form, not only will your application be submitted to the St. Catharines Fire Services, but a usable plan is also generated that is tailored to your event. This plan format is acceptable to the St. Catharines Fire Services. Completing the form is mandatory and must be completed for each individual event within the city. Event Organizers or Promoters that fail to have an approved application and Emergency Preparedness Plan or fail to comply with their responsibilities may not be permitted to operate and may be subject to penalty. |
| Food Vendor Requirements and Forms |
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All food vendors must be approved by St. Catharines Fire Services prior operating in the city of St. Catharines. As a condition of approval, all food vendors attending or participating at events shall ensure that they review our Requirements and Checklist for Food Vendors page prior to filling out the Food Vendor Application. Once the application has been submitted, the St. Catharines Fire Services will review and respond within 14 days should there be any issues identified with the application. Any incomplete or inaccurate applications will require re-submission. For all events at Market Square, please refer to the Market Square Requirements and Checklist for Food Vendors. For all other events, please refer to our Requirements and Checklist for Food Vendors. As a part of the Food Vendor Application, you may be required to upload certain documents depending on your specific operation. These documents could include:
Please have all documentation ready prior to filling out the Food Vendor Application. The application can be partially completed and saved for completion at a later time if required. This application form must be submitted in full, 30 days prior to the event for which you are applying. Separate applications must be completed for each individual event. However, if your operation has been inspected by St. Catharines Fire Services within 12 months of application, you will not be required to provide any documentation or fill out the entire Food Vendor Application form. Vendors who fail to submit the Food Vendor Application or fail to comply with the Requirements and Checklist for Food Vendors or any other applicable regulation, or who are not in full compliance at all times during the event will not be permitted to operate and may be removed from the event / property and may be subject to penalty. |
| Non-Food Vendors | ||||||||||||||||||||||||||
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Here you will find the fire safety, health, and operational requirements that all vendors not serving food must follow when participating in events on City of St. Catharines' property. This information is also available in pdf format so that it may be printed or saved to have on site as reference during an event. Requirements and Checklist for Non-Food Vendors You’ll find key steps to complete 30 days before the event, inspection procedures for the day of, and detailed safety standards for cooking, equipment, tents, propane use, and more. Vendors are responsible for reviewing and meeting these requirements in full — non-compliance may result in removal from the event.
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