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Request for Special Event Waiving of Fees - Events being hosted in 2018

The City of St. Catharines will waive fees to eligible applicants to help offset the fee(s) that would have been charged by the City related to the delivery or presentation of a single or multi-day festival or event which offers an inclusive experience to a wide range of participants.

Examples of City fees that can be waived are (but not limited to):

  • Park permit
  • Rental of City property
  • Staffing costs outside normal operations

View the full list of the City's 2018 Rates and Fees for more information on the rates and fees associated with hosting a special event in City parks and facilities.   

Special Events Waiving of Fees Policy

View the City's Special Events Waiving of Fees Policy in its entirety. 

What's eligible as part of this program

  1. The maximum amount that the City of St. Catharines will waive is equal to 50 per cent of the specific fee identified by the applicant.
  2. The approval of waived fees does not guarantee the availability of a reservation or equipment.
  3. City Council reserves the right to limit the total amount of fees waived annually.

Preference will be given to applicants that display community building by creating partnerships with: community organizations; arts and cultural organizations; athletic and social clubs; and/or service clubs.

What's ineligible through this program

Some activities are beyond the scope of this program, regardless of their merit. Fees will not be waived for:

  • Festivals or events that are similar to those already being provided by the City.
  • Festivals or events already funded through other programs or agreements with the City.
  • Insurance fees and damage deposits.
  • Non-City fees or expenses. 

Application Checklist

Mandatory Documents

  • A detailed budget, showing detailed revenues and expenditures.
  • A copy of your City rental permit, confirming dates/times and location of event and all City fees associated with the event.
  • Confirmation letter from charity (if applicable). For special events whereby a portion or all of the proceeds are being donated to charity, a confirmation letter from that charity must accompany the application.

If applying in person, by mail or fax, please submit one hard copy of the mandatory documents.

If applying online, you will be asked to upload these documents as part of your online application.

How to apply

  • The intake for applications for 2018 events is now open.
  • The application intake deadlines for events being held in 2018 are listed below.

 Applications Accepted


For Events Being Held in 2018


DEADLINE: Sunday, December 31, 2017 


           January - June 2018


 January 1, 2018 - March 31, 2018 * 


          July - December 2018


 September 2017 - September 2018 ** 


    First time events being held in 2018

* Deadline may be extended if budget is not fully spent for the 2018 fiscal year.
** Pending budget availability.

How to apply in person or by fax or mail

Download our paper application form, complete the form, and return it in person, fax or mail it to:

Seymour-Hannah Sports and Entertainment Centre
240 St. Paul Street West
St. Catharines, ON
L2S 2E7
Attention: Manager, Parks, Recreation and Culture Services
Fax: 905.682.1157

How to apply online

Please complete the online application form.

Attachments can be uploaded to this online form and you will get an e-mail confirmation that your online application has been sent successfully. Please note that you cannot save a partially completed online application form and return to it at a later date or time. Be prepared to answer all of the questions and have the mandatory documents ready to be uploaded.

Got questions?

Call 905.688.5601 ext. 1923 or email the Manager, Parks, Recreation and Culture Services





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