Council Meetings

Electronic Council Meetings

• City Council is not meeting in-person until further notice.
• City Council meetings are being held electronically.
• At the Council meeting held June 3, 2020, Council approved returning to its approved 2020 meeting schedule, with additional meeting dates added for July 27 and August 24. 
• Until further notice is given, meetings will begin at 6 p.m., not the usual 6:30 p.m. start time.  
• Meetings will be broadcast live on the City's YouTube Channel. The live feed for the meeting will become active a few minutes before the scheduled start time of the meeting.
• A recording of each meeting will air on YourTV on Wednesday at 1 p.m. following each Council Meeting.

2020 Meeting Dates

2020 Meeting Dates - meetings start at 6 p.m.

• Monday, July 27 
• Monday, August 10
• Monday, August 24 (if needed)
• Monday, September 14
• Monday, September 28
• Monday, October 5
• Monday, October 19
• Monday, November 2
• Monday, November 16
• Monday, November 30
• Monday, December 14
• Monday, December 15 (if needed)

Previous Electronic Council Meetings

Recordings of Electronic Council Meetings will be available shortly after the meeting. Please see the City Council Livestream Archive page.

• Monday, July 13
• Monday, July 6 (Special Meeting to discuss mandatory face masks)
• Monday, June 22
• Wednesday, June 3, at 3:30 p.m. 
• Wednesday, May 20, at 2:30 p.m.
• Wednesday, May 6 at 2:30 p.m.
• Wednesday, April 22, at 2:30 p.m.
• Wednesday, April 8, at 2 p.m.
• Friday, March 27, at 2 p.m.  

Procedural By-Law 

Submitting Correspondence for Items Being Discussed at City Council Meetings

If there is an item on the Council Agenda or General Committee Agenda that is of interest to you, please send an email to the Office of the City Clerk outlining your thoughts, concerns and opinions regarding the item. You can attach a letter to your email or simply type a message and email it.

• Submissions are due by noon the day of Council Meetings. We have set this deadline to give the Members of Council enough time to read all of the items of correspondence submitted. 
• The items of correspondence received will be shared with the Members of Council and the appropriate City staff members.
• During Council Meetings there is an agenda item called "Adoption of the Agenda." At this time, the title of each item of correspondence and who it is from will be identified as additional correspondence.
• The additional items of correspondence will be listed in the minutes for the Council Meeting and form part of the official record.

Electronic Delegations at City Council Meetings

Physical delegations to City Council are not available at this time, as City facilities, including Council Chambers, are closed to the public. 

At this time, the recommended method for submitting information to the Mayor and Members of Council is through written correspondence. See the section above for details. 

If you would like to make an electronic delegation at this time, please review the process detailed below. Please note, as with any form of technology, there is always a risk for technical difficulties. Therefore, instead of making an electronic delegation, individuals are encouraged to submit written correspondence to the Office of the City Clerk, which will be shared with the members of Council and form part of the public record of the meeting.

Overview of the process for requesting to make an electronic delegation at an upcoming City Council Meeting

• Electronic Council Meetings are held using Zoom. 
• Requests for electronic delegations must be received one day in advance of the meeting. For a Monday Council meeting, the request must be submitted by 11:59 p.m. on the Sunday.
• Requests will only be accepted using our City Council Electronic Delegation Application Form. The form contains more information on the process for making an electronic delegation.
• All delegates are required to attend a test session with City staff at 10 a.m. the day of the Council Meeting. Only delegates who successfully attend a test session will be able to participate as an electronic delegate at the Council Meeting.

View our City Council Electronic Delegation Application Form for more information about the electronic delegation process or to submit a request to make an electronic delegation. 

Contacting your Ward Councillors  

Assisting your Neighbours

We recognize that not everyone has access to all forms of technology. If you know someone who wants to comment on an item on the Council Agenda or General Committee Agenda, but doesn't have access to email, please consider emailing on their behalf.

In your email to the Office of the City Clerk, simply state the name of the individual for whom you are submitting the item of correspondence. We will then attribute that item of correspondence to the individual identified. 

Meeting Agendas and Minutes

Use the table below to view agendas and minutes for City Council and General Committee Meetings.

• Minutes are typically added 5 to 8 business days after meetings
• The video module is not currently active. Please visit our City Council Livestream Archive webpage to view the livestream of previous Council meetings.