Council Meetings

Please note: Due to the COVID-19 pandemic, in-person City Council meetings have been cancelled. City Council meetings will be held electronically until further notice. For more information about service disruptions, please visit our COVID-19 webpage

Use the Agendas and Minutes links located on the right side of this webpage to view upcoming and previous agendas and minutes for City Council meetings. 

November 2 Council Meeting

The November 2, 2020 meeting of Council will be a hybrid meeting, allowing participation in-person and electronically. The meeting will be held at the FirstOntario Performing Arts Centre in Robertson Theatre. Those wishing to present in-person will do so at the FirstOntario Performing Arts Centre.  Delegations can also be made electronically using Zoom. 

Information on requesting to make a delegation will be posted on this webpage soon.

Electronic Council Meetings

  • City Council is not meeting in-person until further notice.
  • City Council meetings are being held electronically.
  • At the Council meeting held June 3, 2020, Council approved returning to its approved 2020 meeting schedule, with additional meeting dates added for July 27 and August 24. 
  • Until further notice is given, meetings will begin at 6 p.m., not the usual 6:30 p.m. start time.  
  • Meetings will be broadcast live on the City's YouTube Channel. The live feed for the meeting will become active a few minutes before the scheduled start time of the meeting.
  • A recording of each meeting will air on YourTV on Wednesday at 9 a.m. following each Council Meeting.

2020 City Council Meeting Dates

2020 Meeting Dates - meetings start at 6 p.m.

  • Monday, November 2
  • Monday, November 16
  • Monday, November 30
  • Monday, December 14
  • Tuesday, December 15 (if needed)

Previous Electronic Council Meetings

Previous Electronic Council Meetings can be viewed by visiting the City's YouTube Channel.

  • Monday, October 19
  • Tuesday, October 13 (Special Meeting to discuss additional restrictions to the City's Mask By-law)
  • Monday, October 5.
  • Monday, September 28 (CANCELLED
  • Monday, September 14
  • Monday, August 24 (meeting cancelled)
  • Monday, August 10
  • Monday, July 27 
  • Monday, July 13
  • Monday, July 6 (Special Meeting to discuss mandatory face masks)
  • Monday, June 22
  • Wednesday, June 3, at 3:30 p.m. 
  • Wednesday, May 20, at 2:30 p.m.
  • Wednesday, May 6 at 2:30 p.m.
  • Wednesday, April 22, at 2:30 p.m.
  • Wednesday, April 8, at 2 p.m.
  • Friday, March 27, at 2 p.m.  

Procedural By-Law 

Meetings of Council are regulated by Bylaw 2015-170, the City's Procedural By-Law. The procedural by-law is amended by the following by-laws:

Submitting Correspondence for Items Being Discussed at City Council or General Committee Meetings

If there is an item on the Council Agenda or General Committee Agenda that is of interest to you, please send an email to the Office of the City Clerk outlining your thoughts, concerns and opinions regarding the item. You can attach a letter to your email or simply type a message and email it.

  • Submissions are due by noon the day of Council Meetings or General Committee Agenda Meetings. We have set this deadline to give the Members of Council enough time to read all of the items of correspondence submitted. 
  • The items of correspondence received will be shared with the Members of Council and the appropriate City staff members.
  • At the start of Council Meetings and General Committee Meetings there is an agenda item called "Adoption of the Agenda." At this time, the title of each item of correspondence and who it is from will be identified as additional correspondence.
  • The additional items of correspondence will be listed in the minutes for the meeting and form part of the official record.

Electronic Delegations at City Council or General Committee Meetings

Physical delegations at City Council Meetings or General Committee Meetings are not available at this time.

At this time, the recommended method for submitting information to the Mayor and Members of Council is through written correspondence. See the section above for details. 

If you would like to make an electronic delegation, please review the process detailed below. Please note, as with any form of technology, there is always a risk for technical difficulties. Therefore, instead of making an electronic delegation, individuals are encouraged to submit written correspondence to the Office of the City Clerk, which will be shared with the members of Council and form part of the public record of the meeting.

Overview of the process for requesting to make an electronic delegation at an upcoming City Council or General Committee Meeting (pertaining to the Operating or Capital Budgets)

  • Electronic meetings are held using Zoom. 
  • Requests for electronic delegations must be received one day in advance of the meeting. Example - for a Monday meeting, the request must be submitted by 11:59 p.m. on the Sunday.
  • Delegates are required to attend a test session at 10 a.m. the day of the meeting. Only delegates who successfully attend a test session will be able to participate as an electronic delegate at Council Meetings or General Committee Meetings (pertaining to the Operating or Capital Budgets).
  • Requests will only be accepted using our online forms.
    • For items that will be discussed at a City Council Meeting (November 2, 16, and 30, and December 14) please use the City Council Electronic Delegation Application Form. NOTE: the delegation request form is being updated to reflect the hybrid Council meeting scheduled for November 2 at the FirstOntario Performing Arts Centre. The form will be available shortly. 
    • For General Committee meetings related to the operating and capital budget (October 21 and 26, and November 9, 18, and 23) please use the General Committee (Budget) Electronic Delegation Application Form
    • Both forms contain more information on the process for making an electronic delegation.

Contacting your Ward Councillors  

We recommend reaching out to your Ward Councillors regarding agenda items that are of interest to you. Your Councillors can then advocate on your behalf at Council Meetings.

Help Your Neighbours

We recognize that not everyone has access to all forms of technology. If you know someone who wants to comment on an item on the Council Agenda or General Committee Agenda, but doesn't have access to email, please consider emailing on their behalf.

In your email to the Office of the City Clerk, simply state the name of the individual for whom you are submitting the item of correspondence. We will then attribute that item of correspondence to the individual identified. 

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