Purchasing Services of the Financial Management Services Department is the centralized agency for the procurement of all supplies and services for all Municipal Departments. Our office is located at 50 Church Street on the 2nd floor. The hours of operation are 8:30 a.m. to 4:30 p.m., and although appointments are not necessary, they are recommended.
We promote the cost effective and efficient use of City funds and resources by acquiring goods and services at the optimum quality, quantity, price, delivery and performance. We encourage open competitive bidding on all acquisition of goods and services where practical. We believe that an open, transparent, competitive bidding environment benefits both the City and its suppliers. Our procurement policies are determined by the Purchasing Division, approved by Council and are mandatory for all City Departments. The policies and procedures ensure that all employees who are responsible for requisitioning and purchasing goods and services are accountable for their actions and decisions.
The City of St. Catharines' Procurement Policy documents are the procurement policy for The Corporation of the City of St. Catharines. The policy outlines the types of procurement processes that shall be used by the Corporation and explains the goals to be achieved by these processes. The policy goes on to describe circumstances under which each type of procurement process shall be used.
Further, the policy outlines the goal and purpose which describe and serve to protect the interest of the municipality and the public and those persons participating in the procurement process in order to ensure its application is fair. Each department within The Corporation of the City of St. Catharines shall be responsible for continuously reviewing the implementation of the said procurement policy and to bring to the attention of the Purchasing Division of Financial Management Services any matters that need to be reviewed and revised to ensure that the procurement policy continues to be up-to-date and effective. The policy is to be read as a comprehensive document including all sections and appendices attached thereto.
Although most of our business is transacted through our main office at 50 Church Street deliveries may be required to go to a variety of locations within the City of St. Catharines. Purchase orders will indicate clearly the designated delivery location. Regardless of the delivery location, invoices should always be mailed to City Hall at 50 Church Street attention Accounts Payable. Payment will be made promptly once the accounts payable department has received a completed invoice, including the purchase order number as well as the shipping location.
The Ontario Public Buyers Association (OPBA) and Niagara Public Purchasing Committee (NPPC) are affiliated purchasing organizations. As we participate at times in co-operative purchasing, opportunities for Tenders and Venders may be posted on these sites or on those of other affiliated organizations.